In-House Training on Cloud Computing (Open Forum Format with Hands-on practice)

Session Overview

The training session conducted by the VP focussed on introducing teachers and staff to the fundamentals and practical applications of cloud computing (CC) to enhance data management and operational efficiency. The session included discussions and hands-on activities to ensure effective adoption of CC tools.

Key Points and Action Items

  1. Introduction to Cloud Computing
  • Set Induction: Highlighted the need for cloud computing to prevent data loss due to viruses or improper usage.
  • Definition: Explained what cloud computing is and its relevance in modern data management.
  • Examples:
    • Storage and sharing platforms: Dropbox, Google Drive, Microsoft OneDrive.
    • Streaming services (data retrieval): Netflix, Jio+ Hotstar, Prime Video, Jio Cinema, Sony Liv, Amazon Mini.
    • Editable platforms: Google Drive, Microsoft OneDrive, Dropbox for writing, editing, appending, and sharing data.
  • Action Item: Teachers to familiarize themselves with these platforms for both storage and retrieval purposes.
  1. Current Scenario and Best Practices
  • Current Usage: Explained using examples of files and papers to illustrate inefficiencies in traditional data management.
  • Precise Techniques: Provided guidance on effective use of CC for streamlined data handling.
  • Action Item: Teachers to adopt recommended CC techniques for data organization and accessibility.
  1. Group Activity and Hands-On Training
  • Group Formation: Teachers divided into five groups:
  • Group Leader Task: Each group leader to download Google Sheets and Google Drive from the Play Store/App Store.
  • Dummy Excel Sheet Activity:
    • Shared a dummy Excel sheet with team leaders for online editing.
    • Fields to be filled: Sr. No., Name, Phone No., Email ID, Residential Address, Last book read and Class result.
  • Action Items:
    • Group leaders to ensure all members download required apps.
    • Complete and submit the dummy Excel sheet with accurate details.
  1. Technical Requirements for CC
  • Essential Tools:
    • Reliable internet (WiFi/mobile data).
    • Google Mail ID for access.
    • Mobile apps: Google Drive, Google Sheets, Google Docs.
  • Action Item: All participants to verify they have the necessary tools and accounts set up for CC usage.
  1. Data Management Practices
  • Saving Data: Discussed methods to save edited/embedded data sheets for record-keeping.
  • Regular Backups: Emphasized the importance of date-wise backups to ensure data security.
  • Action Items:
    • Implement protocols for saving edited data sheets.
    • Schedule and maintain regular date-wise backups.
  1. Open Forum
  • An open discussion was held to address queries, share insights, and clarify doubts regarding cloud computing implementation.
  • Action Item: Teachers to follow up with any unresolved questions through group leaders or administration.

Concluding Notes:

  • Group leaders to coordinate with their teams to complete the dummy Excel sheet activity by the next meeting.
  • Teachers to install and test Google Drive, Google Sheets, and Google Docs on their devices.
  • Administration to monitor the adoption of CC tools and provide support as needed.
  • Schedule follow-up session to review progress and address challenges in CC implementation.